2023 - 2026 WCE Memorandum of Understanding: Article 20: Holidays

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What’s on this Page

• 20.1 Holidays – Paid
• 20.2 Holidays – Observed
• 20.3 Holidays - Compensation Full-Time – Employees Not Scheduled to Work
• 20.4 Holidays - Compensation - Working on Holidays
• 20.5 Part-Time Employees
• 20.6 Holidays - Compensation – Employees on Leave Without Pay
• 20.7 Floating Holiday

Read Next: Article 21: Vacations

The County shall provide full-time and part-time County employees the following paid holidays provided that the employee is in paid status on the employee’s regularly scheduled workdays before and after the holiday.

1. New Year's Day, January 1*
2. Martin Luther King, Jr’s Birthday, the third Monday in January
3. Lincoln’s Birthday, February 12*
4. President’s Day, the third Monday in February
5. Cesar Chavez Day, March 31*
6. Memorial Day, the last Monday in May
7. Independence Day, July 4^th *
8. Labor Day, the first Monday in September
9. Veteran’s Day, November 11*
10. Thanksgiving Day, as designated by the President*
11. The day following Thanksgiving Day*
12. Christmas Day, December 25*
13. Each day declared by the Governor of the State of California and formally recognized by the Board of Supervisors of the County of Sonoma as a day of mourning, Thanksgiving or special observance.

* Date Specific Holidays

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If a date-specific holiday listed in Section 20.1 falls on a Saturday, the preceding Friday shall be the County observed holiday. If a date-specific holiday listed in Section 20.1 falls on a Sunday, the following Monday shall be the County observed holiday. All other date-specific holidays listed in Section 20.1 shall be observed on the date specified in Section 20.1.

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A full-time employee whose assigned work schedule does not include either the date specific holiday or the observed holiday, shall elect to receive eight (8) hours of paid holiday or eight (8) hours of compensatory time in accordance with Section 12.6. All other full-time employees whose regular assigned work schedule includes the date-specific holiday or the observed holiday shall receive their regular eight (8) hours pay at their base hourly rate of pay.

This paid holiday benefit shall be reduced proportionally by any unpaid time in the pay period in which the holiday falls.

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The County shall compensate an employee who actually works on either the date-specific holiday or the County “observed” holiday listed in Section 20.1 at the overtime rate. The County shall compensate an employee who works on both the date-specific holiday and the related County observed holiday listed in Section 20.1 at the overtime rate for one holiday and at straight time based on the employee’s base hourly rate of pay for the other holiday. Unless required by law, only one (1) day shall be paid at the overtime rate of pay.

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For each holiday listed in Section 20.1, each part-time employee shall receive holiday pay equivalent to one-tenth (0.1) of an hour for each hour regularly scheduled to be worked based on the employee's ongoing work schedule. If the employee's total hours in paid status (excluding the holiday benefit) exceeds the hours regularly scheduled to be worked, the employee shall receive holiday pay equivalent to one-tenth (0.1) of an hour for each hour in paid status (excluding the holiday benefit). This holiday pay shall not exceed eight (8) hours for each holiday nor, for a part-time employee, be less than three and two-tenths (3.2) hours for each holiday in the pay period.

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An employee on leave without pay who has paid leave remaining (including vacation, sick leave or compensatory time), shall not be permitted to use that paid leave to demonstrate that the employee was in paid status on the employee’s regularly scheduled workdays before and after the holiday as required by Section 20.1.

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Each regular, full-time employee will be granted eight floating holiday hours each calendar year. The employee must be in paid status on the employee’s regularly scheduled workdays before and after using the floating holiday. The timing of the employee’s use of the floating holiday shall be subject to advance approval of the Department Head or designee. The floating holiday hours may be taken at any time during the calendar year, but may not be carried over into the next calendar year. Further, there will be no cash out of floating holiday hours. Floating holiday hours must be taken in no less than 1/10 of an hour increments. Each part-time employee shall be entitled to a prorated number of hours based on allocated FTE at the time of the annual calendar year allocation.

20.7.1 Additional One-Time Floating Holiday

Effective January 1, 2024, each regular, full-time employee will be granted an additional eight floating holiday hours.  The employee must be in paid status on the employee’s regularly scheduled workdays before and after using the floating holiday.  The timing of the employee’s use of the additional floating holiday shall be subject to advance approval of the Department Head or designee.  The floating holiday hours must be taken before the last full pay period of 2024, and will not be carried over into the next year.  Further, there will be no cash out of floating holiday hours.  Floating holiday hours must be taken in no less than 1/10 of an hour increments.  Each part-time employee shall be entitled to a prorated number of hours based on allocated FTE at the time of the annual allocation.

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