2023 - 2026 WCE Memorandum of Understanding:   Article 7: Personnel Files

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What’s on this Page

• 7.1 Inspection of Personnel Files
• 7.2 Records That Cannot Be Reviewed
• 7.3 Consent for Union Representative to Review Records
• 7.4 Copies of Personnel File Documents

Read Next: Article 8: Communications

The County and Council agree that personnel records are not subject to public inspection, except as required by law. Employee shall have the right to inspect and review any official record relating to their performance as an employee which is kept or maintained by the County. The County shall provide an opportunity for the employee to respond in writing to any information about which the employee disagrees. The response shall become a permanent part of the employee's personnel file. The contents of employee personnel records shall be made available to the employee for inspection and review at reasonable intervals during the regular business hours of the County.

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Notwithstanding any other provisions of this Article, the County and Council agree that an employee is not entitled to inspect, review or copy such documents as reference letters, background investigations, and records pertaining to investigation of a possible criminal offense.

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Should an employee wish to have a Council representative review the employee's own personnel records, the employee will provide the Council representative with a signed letter indicating the employee's consent to have the employee's records reviewed.

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All personnel records are and remain the property of the County. At the employee's request, the employee shall be provided one copy of any document placed in the employee's personnel file except for employment applications. An employee must specify the documents which are requested for copying and shall pay the standard County copying fee.

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