2019 - 2023 SCPDIAMemorandum of Understanding: Article 18: Vacation

Sonoma County Public Defender Investigators’ Association

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18.1 Maximum Accumulation

Each employee shall accrue and may use vacation leave with full pay providing that the maximum accumulation shall be no more than as specified in 18.3.

18.2 Part-Time Employees

Part-time employees shall accrue vacation leave on a pro-rata basis. Usage and accrual shall be governed by the same rules and regulations applicable to full-time employees.

18.3 Accrual

Non-Supervisory (Unit 55)

Each non-supervisory employee who has completed the following in-service hours shall accrue vacation leave at the appropriate rate shown below. In-service hours include all hours in pay status excluding overtime. Rates shown below will be adjusted to reflect any unpaid time in each pay period.

YEARS OF COMPLETED FULL-TIME SERVICE	RATE FOR 80 IN-SERVICE HOURS OF COMPLETED SERVICE	MAXIMUM IN-SERVICE HRS. PER PAY PERIOD	ACCUMULATED HOURS
0 - 2	0.0 - 4,173	3.53	310
2 - 5	4,174 - 10,434	4.14	310
5 - 10	10,435 - 20,870	5.06	310
10 - 15	20,871 - 31,305	6.29	310
15 - 20	31,306 - 41,741	7.21	310
20 - 25	41,742 - 52,177	7.82	310
25 - greater	52,178 - more	8.13	310

Supervisory (Unit 56)

Effective the first full pay period following Board approval of this Agreement, each supervisory employee who has completed the following in-service hours shall accrue vacation leave at the appropriate rate shown below. In-service hours include all hours in pay status excluding overtime. Rates shown below will be adjusted to reflect any unpaid time in each pay period.

YEARS OF COMPLETED FULL-TIME SERVICE	RATE FOR 80 IN-SERVICE HOURS OF COMPLETED SERVICE	MAXIMUM IN-SERVICE HRS. PER PAY PERIOD	ACCUMULATED HOURS
0 - 2	0.0 - 4,173	3.53	360
2 - 5	4,174 - 10,434	4.14	360
5 - 10	10,435 - 20,870	5.06	360
10 - 15	20,871 - 31,305	6.29	360
15 - 20	31,306 - 41,741	7.21	360
20 - 25	41,742 - 2,177	7.82	360
25 - greater	52,178 - more	8.13	360

18.4 Reappointment

Each employee with 10,435 in-service hours (five or more years) who resigned in good standing and is reappointed within two years, shall be credited with 4,174 in-service hours (two years) for purposes of new vacation accrual.

Each employee who is laid off and who is reappointed within two years, shall be credited for vacation accrual purposes with the same number of in-service hours as the employee had accrued at the time of lay-off.

18.5 Vacation Schedules

Vacation schedules shall be arranged by Department Heads with particular regard to the needs of the service, and whenever possible, with regard to the wishes of the employee. Every effort shall be made to arrange vacation schedules so that each employee will take as much vacation in each year as accrues to the employee in that year. Each employee's vacation time may be so divided as the needs of the service require or permit. No employee may take vacation without advance approval of the Department Head or designee. No employee may take vacation leave in advance of that actually accumulated at the time such leave is taken.

18.6 Payment for Vacation

Each employee who is separated from the County service shall be entitled to payment in lieu of all unused vacation leave which the employee may have accumulated as of the employee's last day of work and shall be computed on the basis of such employee's base hourly rate at the time of separation.