2023 - 2026 DSA Memorandum of Understanding: Article 21: Vacation
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21.1 Maximum Accumulation
Each employee shall accrue and may use vacation leave with full pay providing that the maximum accumulation shall be no more than as specified in Article 21.3.
21.2 Part-time Employees
Part-time employees shall accrue vacation leave on a pro-rata basis. Usage and accrual shall be governed by the same rules and regulations applicable to full-time employees.
21.3 Accrual
Non-Supervisory
Each non-supervisory employee who has completed the following in-service hours shall accrue vacation leave at the appropriate rate shown below. In-service hours include all hours in paid status excluding overtime. Rates shown below will be adjusted to reflect any unpaid time in each pay period Subject to Article 21.7 and pursuant to California Labor Code Section 227.3, all leave accrued in excess of 300 hours shall not vest and is subject to forfeiture upon termination or separation from County employment short of retirement.
| Years of Completed Full-Time Service | In-Service Hours of Completed Service | Rate for 80 In-service Hours per pay period | Maximum Accumulated Hours (Vested) | Maximum Accumulated Hours (Unvested) | Maximum Accumulated Hours (Vested and Unvested) |
|---|---|---|---|---|---|
| 0 through 2 | 0 to 4,173 | 3.38 | 300 | 100 | 400 |
| 2 through 5 | 4,174 to 10,434 | 3.99 | 300 | 100 | 400 |
| 5 through 10 | 10,435 to 20,870 | 4.91 | 300 | 100 | 400 |
| 10 through 15 | 20,871 to 31,305 | 6.14 | 300 | 100 | 400 |
| 15 through 20 | 31,306 to 41,741 | 6.75 | 300 | 100 | 400 |
| 20 through 25 | 41,742 to 52,177 | 7.36 | 300 | 100 | 400 |
| 25 or greater | 52,178 or more | 7.67 | 300 | 100 | 400 |
Supervisory Unit
Each supervisory employee who has completed the following in- service hours shall accrue vacation leave at the appropriate rate shown below. In-service hours include all hours in paid status excluding overtime. Rates shown below will be adjusted to reflect any unpaid time in each pay period.
Subject to Article 21.7 and pursuant to California Labor Code Section 227.3, all leave accrued in excess of 360 hours shall not vest and is subject to forfeiture upon termination or separation from County employment short of retirement.
| Years of Completed Full-Time Service | In-Service Hours of Completed Service | Rate for 80 In-service Hours per pay period | Maximum Accumulated Hours (Vested) | Maximum Accumulated Hours (Unvested) | Maximum Accumulated Hours (Vested and Unvested) |
|---|---|---|---|---|---|
| 0 through 2 | 0 to 4,173 | 3.38 | 360 | 40 | 400 |
| 2 through 5 | 4,174 to 10,434 | 3.99 | 360 | 40 | 400 |
| 5 through 10 | 10,435 to 20,870 | 4.91 | 360 | 40 | 400 |
| 10 through 15 | 20,871 to 31,305 | 6.14 | 360 | 40 | 400 |
| 15 through 20 | 31,306 to 41,741 | 6.75 | 360 | 40 | 400 |
| 20 through 25 | 41,742 to 52,177 | 7.36 | 360 | 40 | 400 |
| 25 or great | 52,178 or more | 7.67 | 360 | 40 | 400 |
21.4 Reappointment
Each employee with 10,435 in-service hours (five or more years) who resigned in good standing and is re-appointed within two years, shall be credited with 4,174 in-service hours (two years) for purposes of new vacation accrual.
Each employee who is laid off and who is re-appointed within two years shall be credited for vacation accrual purposes with the same number of in-service hours as the employee had accrued at the time of layoff.
21.5 Vacation Schedules
Vacation schedules shall be arranged by department heads with particular regard to the needs of the service, and whenever possible, with regard to the wishes of the employee. Every effort shall be made to arrange vacation schedules so that each employee will take as much vacation in each year as accrues to the employee in that year. Each employee's vacation time may be so divided as the needs of the service require or permit. No employee may take vacation without advance approval of the department head. No employee may take vacation leave in advance of that actually accumulated at the time such leave is taken.
21.6 Payment for Unused Vacation - Separations Other Than Retirement
Each employee who is separated from the County service for a reason other than retirement shall be entitled to payment in lieu of all vested, unused vacation leave which the employee may have accumulated as of the employee's last day of work and shall be computed on the basis of such employee's base hourly rate at the time of separation. See Article 19, Section 19.6.2 for provisions on payout of 50% of accumulated vacation to Retiree Medical Trust accounts at retirement.
Upon separation from County service for a reason other than retirement, all unvested accrued vacation leave shall be forfeited.
21.7 Payment for Unused Vacation – Separation Upon Retirement
Each employee who retires from County service shall be entitled to payment in lieu of all vested or unvested vacation leave which the employee may have accumulated as of the employee’s last day of work, which shall be computed on the basis of such employee’s base hourly rate at the time of separation. See Article 19, Section 19.6.2 for provisions on payout of 50% of accumulated vacation to Retiree Medical Trust accounts at retirement.