2023 - 2026 DSA Memorandum of Understanding: Article 21: Vacation

Return to DSA 2023-2026 MOU Table of Contents

What’s on this Page

21.1 Maximum Accumulation
21.2 Part-time Employees
21.3 Accrual
21.4 Reappointment
21.5 Vacation Schedules
21.6 Payment for Unused Vacation - Separations Other Than Retirement
21.7 Payment for Unused Vacation – Separation Upon Retirement

21.1 Maximum Accumulation

Each employee shall accrue and may use vacation leave with full pay providing that the maximum accumulation shall be no more than as specified in Article 21.3.

21.2 Part-time Employees

Part-time employees shall accrue vacation leave on a pro-rata basis. Usage and accrual shall be governed by the same rules and regulations applicable to full-time employees.

21.3 Accrual

Non-Supervisory

Each non-supervisory employee who has completed the following in-service hours shall accrue vacation leave at the appropriate rate shown below. In-service hours include all hours in paid status excluding overtime. Rates shown below will be adjusted to reflect any unpaid time in each pay period Subject to Article 21.7 and pursuant to California Labor Code Section 227.3, all leave accrued in excess of 300 hours shall not vest and is subject to forfeiture upon termination or separation from County employment short of retirement.

Years of Completed Full-Time Service	In-Service Hours of Completed Service	Rate for 80 In-service Hours per pay period	Maximum Accumulated Hours (Vested)	Maximum Accumulated Hours (Unvested)	Maximum Accumulated Hours (Vested and Unvested)
0 through 2	0 to 4,173	3.38	300	100	400
2 through 5	4,174 to 10,434	3.99	300	100	400
5 through 10	10,435 to 20,870	4.91	300	100	400
10 through 15	20,871 to 31,305	6.14	300	100	400
15 through 20	31,306 to 41,741	6.75	300	100	400
20 through 25	41,742 to 52,177	7.36	300	100	400
25 or greater	52,178 or more	7.67	300	100	400

Supervisory Unit

Each supervisory employee who has completed the following in- service hours shall accrue vacation leave at the appropriate rate shown below. In-service hours include all hours in paid status excluding overtime. Rates shown below will be adjusted to reflect any unpaid time in each pay period.

Subject to Article 21.7 and pursuant to California Labor Code Section 227.3, all leave accrued in excess of 360 hours shall not vest and is subject to forfeiture upon termination or separation from County employment short of retirement.

Years of Completed Full-Time Service	In-Service Hours of Completed Service	Rate for 80 In-service Hours per pay period	Maximum Accumulated Hours (Vested)	Maximum Accumulated Hours (Unvested)	Maximum Accumulated Hours (Vested and Unvested)
0 through 2	0 to 4,173	3.38	360	40	400
2 through 5	4,174 to 10,434	3.99	360	40	400
5 through 10	10,435 to 20,870	4.91	360	40	400
10 through 15	20,871 to 31,305	6.14	360	40	400
15 through 20	31,306 to 41,741	6.75	360	40	400
20 through 25	41,742 to 52,177	7.36	360	40	400
25 or great	52,178 or more	7.67	360	40	400

21.4 Reappointment

Each employee with 10,435 in-service hours (five or more years) who resigned in good standing and is re-appointed within two years, shall be credited with 4,174 in-service hours (two years) for purposes of new vacation accrual.

Each employee who is laid off and who is re-appointed within two years shall be credited for vacation accrual purposes with the same number of in-service hours as the employee had accrued at the time of layoff.

21.5 Vacation Schedules

Vacation schedules shall be arranged by department heads with particular regard to the needs of the service, and whenever possible, with regard to the wishes of the employee. Every effort shall be made to arrange vacation schedules so that each employee will take as much vacation in each year as accrues to the employee in that year. Each employee's vacation time may be so divided as the needs of the service require or permit. No employee may take vacation without advance approval of the department head. No employee may take vacation leave in advance of that actually accumulated at the time such leave is taken.

21.6 Payment for Unused Vacation - Separations Other Than Retirement

Each employee who is separated from the County service for a reason other than retirement shall be entitled to payment in lieu of all vested, unused vacation leave which the employee may have accumulated as of the employee's last day of work and shall be computed on the basis of such employee's base hourly rate at the time of separation. See Article 19, Section 19.6.2 for provisions on payout of 50% of accumulated vacation to Retiree Medical Trust accounts at retirement.

Upon separation from County service for a reason other than retirement, all unvested accrued vacation leave shall be forfeited.

21.7 Payment for Unused Vacation – Separation Upon Retirement

Each employee who retires from County service shall be entitled to payment in lieu of all vested or unvested vacation leave which the employee may have accumulated as of the employee’s last day of work, which shall be computed on the basis of such employee’s base hourly rate at the time of separation. See Article 19, Section 19.6.2 for provisions on payout of 50% of accumulated vacation to Retiree Medical Trust accounts at retirement.