Technology

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Tax Treatment: Taxable
Applies to: Groups 1, 2 and 3¹

In support of professional growth, education, and hybrid work environments, the following are allowable under Technology.

Allowable Reimbursement Costs

Application, reference, and educational software
Note: All application, reference, and educational software must be directly job related; Artificial Intelligence are allowable as long as the technology is approved by the County and listed on the Authorized Artificial Intelligence Technologies List Here.
Desktop computers and laptops including monitors, keyboards, and mice
Ethernet cable
Headphones, ear buds and headsets
Printers
Protective device cases
Smart phones and mobile phones
Web cameras
Wireless routers and extenders

Notes

¹Group definitions include the following bargaining units:

Group 1: ESC (75), SCLEA (30,40,41,70), SCPA (45), SCPDIA (55,56), SCPDAA (60), SEIU² (01,05,10,25), WCE (21)
Group 2: Local 39 (85)
Group 3: Salary Resolution (00,49,50,51,52)

²SEIU MOU allows staff development reimbursement through 6/30/2025

Examples of Non-Allowable Costs for Reimbursement

The following provides a list of exclusion examples. This list is not all inclusive, and the County reserves the right to exclude any expense which may not conform to the intent for the use of County funds or resources.

Employees are encouraged to seek guidance from the Department of Human Resources at StaffDev@sonoma-county.org for clarification of these exclusions and reimbursable expenses before incurring the expense.

Consumable computer / laptop supplies (e.g. paper, ink cartridges, )
Costs associated with the use of computer and/or cellular equipment, including data or maintenance costs, internet service, energy
Credit card statement payments
Disposable batteries
Extension cords
Financed amounts or installment agreements for purchased goods (Only the monthly installment bill with proof of payment is eligible for reimbursement)
Gift cards, gift certificates, in-store credits – purchases paid using these and other similar forms of payment cannot be reimbursed
Installation costs
Interest costs on leases, lease purchases, loans, for purchased goods
Loans and loan fees
Maintenance costs
Ordinary and necessary office supplies such as writing supplies, paper, letterhead, post-it notes, tape, writing instruments, etc.
Parts replacement, add-on parts
Rental fees associated with storage
Repair costs
Service, maintenance agreements, and warranties