Ergonomic Office Expenses
Staff Development Benefit
Tax Treatment: Taxable
Applies to: Groups 1, 2 and 31
Please note: In the event the equipment is needed as part of a reasonable accommodation in conjunction with a documented work restriction, please discuss the need with your HR Liaison prior to making the purchase and seeking reimbursement.
Employees who have been approved to telework may be reimbursed for the following ergonomic office equipment as part of their staff development/wellness benefit.
Requirement: Employees must attach approved telework agreement for each eForm claim submission.
Teleworking Costs
Per the Administrative Policy Manual 4-13, Article 4, employees may use County supplied ordinary and necessary office supplies such as writing supplies, paper, letterhead, post-it notes, tape, etc. for their telework location. Employees should follow their department’s normal protocols regarding accessing and ordering these types of supplies. These supplies are to be used for County work only.
Employees are responsible for costs associated with the use of computer and/or cellular equipment, including data or maintenance costs, internet service, energy, home workspace furniture, and ergonomic equipment.
Equipment
Per the Administrative Policy Manual 4-13, Article 4, employees may use personal computer equipment or authorized equipment assigned to the employee such as a laptop. Department authorized equipment requires department approval. County and department IT and security policies and practices must be followed.
Employees may request reimbursement for equipment that is authorized under the Staff Development and Wellness program.
Allowable Reimbursement Costs
- Cushions for office chair seat, lumbar support, and armrest
- Ergonomic document holders
- Footrests
- Laptop stands
- Lap desks
- Monitor risers
- Office chairs
- Office desks
- Wrist rest for keyboard and mouse
- Floor mat for office chair
- Keyboard Trays
- Mouse Pad
Non-Allowable Costs for Reimbursement
The Non-Allowable Expenses page provides a list of exclusion examples. This list is not all inclusive, and the County reserves the right to exclude any expense which may not conform to the intent for the use of County funds or resources. Employees are encouraged to seek guidance from the Department of Human Resources at StaffDev@sonomacounty.gov for clarification of these exclusions and reimbursable expenses before incurring the expense.
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