Historical Records Commission Minutes May 9, 2024

Members present:
Robert Chase (Vice-Chair)
Steven Lovejoy
Margaret Purser

Members excused:
Seana Gause
Michael Mueller (Chair)

Associate Members present:
Amanda King, Secretary
Jamie Anderson, Collections Services Division Manager, Sonoma County Library
Eve Goldberg, County of Sonoma Library Commissioner and Liaison to the Historical Records Commission

Guests present:
Zayda Delgado, Supervising Librarian, History & Genealogy Library
Jessica Hoover, Library

1. Call to order 4:04 pm
2. Introduction of Guests
3. April 11, 2024 minutes
   1. Minutes move to next month's agenda for approval due to lack of quorum.
4. Budget Discussion
   1. Balance is $3,719.59
5. Continuing Business
   
   1. HRC Commissioners Report
      1. Robert's report:
         • No report
      2. Steven's report:
         • No report
      3. Margaret's report:
         • No report
   2. Library Commissioner Liaison Report
      1. Update from Eve Goldberg:
         • Approved a 5 year contract for a company named Bibliotecha for a new check-out system.
         • Approved a 2 year contract for an online discovery layer, Bibliocommons, the prior application used is outdated. Makes the online experience for the user more tailored to what they’re looking for in their searches.
         • Had a moving presentation by Jessica Hoover about Trauma Informed Safety Plan the library is now using.
         • Given a report about Youth Services and the last decade of Measure Y and what it has allowed for enhancing services such as increasing from 1 to 12 teen librarians.
   3. Library Report
      1. Library Director Report
         • Library Update by Jaime Anderson:
           • Library provided a Library Update Presentation called, “Libraries are for Everyone”.  They are reaching out to many community organizations and groups to present this information.
         • Archives Operating Agreement Update
           • No update
      2. History and Genealogy Library Report
         
         • Update by Zayda Delgado:
           • Playback Memory Lab is still very popular
           • Opened the Playback Memory Station, digitization equipment at the Healdsburg Library
           • Upcoming Events
             • Tuesday, May 21, 1-2PM, Virtual Author Talk, Segregation by Design - https://events.sonomalibrary.org/event/segregation-design-author-talk-52029
             • Wednesday, May 29, 6-7PM, Virtual Event – Ancestral Lives in 19th Century State Hospitals and Asylums in California and Beyond - https://events.sonomalibrary.org/event/ancestral-lives-19th-century-state-hospitals-and-asylums-california-and-beyond-51843
             • Saturday, June 1, 11AM-12PM, Sonoma Valley Library, Unlocking the Past – Sonoma County Library Research Resources   - https://events.sonomalibrary.org/event/unlocking-past-historical-research-databases-sonoma-county-library-52543
           • Preparing grants to apply for H&G and Archives to improve shelving and increase shelving we have - https://www.groundworkgrants.org
           • H&G will finally be getting a new HVAC and ADA ramp in July.  Tentatively scheduled to be closed 1-2 weeks in July, dates TBD.  In the Fall, we will work with a design company to re-organize internal facilities items.
   4. Archives Activity Report
      1. Update by Zayda Delgado:
         • Fourteen (14) resources requested.  Two (2) requests from one county agencies, Five (5) unique requestors for the month of April.
   5. Collections & Archives Recognition Awards
      1. Margaret has prepared a document on roles and responsibilities of the Commissioners for the Collections and Archives Recognition Awards.  Margaret will send draft to Secretary for distribution.
   6. Outreach
      1. “Researching the History of a Sonoma County Property” pamphlet update:
         • Secretary will review submitted changes for a June 2024 update.
   7. Strategic Planning
      1. No update
      2. Secretary to put the link to the Archives video on the HRC website
   8. County Recorder update on the status of the Restrictive Covenant Modification Program
      1. Documents January 1964 through July 1973 have been reviewed; there are two RCMs waiting to be recorded, we are working on a page sizing issue with the vendor.
   9. Legislative Updates pertaining to public records
      1. Assembly Bill 1785
      2. Continuing to monitor legislation
6. New Business
   
   1. July 11, 2024 meeting move to July 18, 2024
7. Public Comment
   1. Library Commission meeting, June 5, 2024, 6PM, Rohnert Park Library
   2. Sonoma County Heritage Network Meeting, July 11, 2024, 10AM-12PM, TBD
   3. Museum of Sonoma County Exhibits:
      • Sonoma County Stories, September 9, 2023-Ongoing
      • Light, Clay, and Copper: Mid-Century Arts and Crafts in Sonoma County, September 9, 2023-Ongoing
      • A Question of Balance, January 27-May 26, 2024
      • On Tap: Sonoma County Hops & The Beer Revolution, April 20, 2024-September 1, 2024
8. Meeting adjourned at 4:55PM

Next Meeting - June 13, 2024 - 4:00PM

• In Person: County Clerk-Recorder-Assessor, Sonoma Room, 585 Fiscal Dr Rm 103, Santa Rosa, CA 95403
• Virtual: Guests may also join virtually. Please see the meeting month’s agenda for login information.